Fiscal Calendar

Disclaimer
This calendar is intended as a guide to support planning, reporting, and capacity-building throughout the fiscal year. It is not prescriptive and should be adapted to reflect each organization’s governance structure, funding agreements, and community priorities.

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  • Closing & Reset

    • Prepare and finalize Year‑End Report
      Who involved: Finance, Administration, Leadership
      Relevant Section: Reporting & Budgeting
    • Confirm approved annual budget
      Who involved: Finance, Administration, Leadership
      Relevant Section: Reporting & Budgeting
    • Align program work plans to approved budget
      Who involved: Program, Finance
      Relevant Section: Planning & Engagement
    • Confirm strategic priorities for the year
      Who involved: Directors, Leadership
      Relevant Section: Planning & Engagement

  • Controls & Alignment

  • Oversight & Accountability

    • Present audit results for acceptance by governance (if applicable)
      Who involved: Directors, Leadership
      Relevant Section: Planning & Engagement
    • Review financial results and emerging risks
      Who involved: Directors, Leadership
      Relevant Section: Planning & Engagement
    • Address program-level variances
      Who involved: Program, Finance
      Relevant Section: Reporting & Budgeting

  • Review & Governance Foundations

  • Readiness & Capacity

    • Identify training and capacity gaps
      Who is involved: Finance, Leadership
      Relevant Section: Learning & Growth
    • Confirm audit acceptance / engagement letter with external auditor
      Who is involved: Finance, Administration
      Relevant Section: Implementation & Management
    • Prepare for fall reporting requirements
      Who is involved: Finance
      Relevant Section: Reporting & Budgeting

  • Reflection & Direction Setting

    • Prepare Q2 financial review and updated forecasts
      Who involved: Finance
      Relevant Section: Reporting & Budgeting
    • Review progress against strategic priorities
      Who involved: Leadership, Finance
      Relevant Section: Planning & Engagement
    • Community accountability activities (e.g., AGM, community reporting)
      Who: Leadership, Directors
      Section: Planning & Engagement
    • Identify emerging priorities for next fiscal year
      Who involved: Directors, Leadership
      Relevant Section: Planning & Engagement

  • Readiness for Close

  • Forward Planning

  • Priorities & Planning

    • Complete Q3 financial review and projections
      Who involved: Finance
      Relevant Section: Reporting & Budgeting
    • Plan year-end close activities
      Who involved: Finance, Administration
      Relevant Section: Reporting & Budgeting
    • Confirm mandate objectives for the upcoming fiscal year
      Who involved: Finance, Administration
      Relevant Section: Planning & Engagement
    • Conduct prioritization of initiatives and resources
      Who involved: Finance, Administration
      Relevant Section: Planning & Engagement
    • Begin planning for next fiscal year
      Who involved: Finance, Administration
      Relevant Section: Planning & Engagement

  • Final Preparation

  • Finalization & Transition

    • Complete year-end financial close
      Who involved: Finance, Administration
      Relevant Section: Reporting & Budgeting
    • Funding agreements finalized / signed
      Who involved: Finance, Administration
      Section: Planning & Engagement
    • Finalize fiscal plan and program budgets for upcoming year
      Who: Finance, Leadership
      Section: Reporting & Budgeting
    • Prepare revenue forecast for upcoming fiscal year
      Who: Finance, Leadership
      Section: Reporting & Budgeting
    • Review what worked and what did not
      Who involved: Finance, Directors, Leadership
      Relevant Section: Learning & Growth
    • Develop initial appropriations and program work plans (if applicable)
      Who: Finance, Program, Leadership
      Section: Planning & Engagement
    • Document lessons learned
      Who involved: Administration, Leadership
      Relevant Section: Learning & Growth